These exercises will help reinforce principles discussed in this week’s communications and stakeholder discussion.
Acknowledgements
Gemini was used for brainstorming on scenarios for these exercises.
RACI
Fill in the roles for each individual with respect to the listed tasks.
- Responsible: The individual who will do the work
- Accountable: The project owner and delegator of work
- Consulted: SMEs and some stakeholders
- Informed: Anyone who should be updated on project status
| Project Task / Deliverable |
Project Manager |
Technical Lead |
Software Engineer |
Project Sponsor |
Business Analyst |
Quality Assurance (QA) |
| Project Scope Documentation |
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| Design System Architecture |
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| Code Development |
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| Budget Management |
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| Test and Validate Deliverable |
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| Communicate Weekly Status |
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DACI
Fill in the roles for each individual with respect to the listed decisions.
- Driver: Project owner who coordinates the work
- Approver: Individual with final approval authority (fewer is better - too many approvers causes inefficiencies and confusion)
- Contributor: Individuals who provide input to help guide decisions
- Informed: Anyone who should be updated on decisions
| Project Decision Point |
Project Manager |
Technical Lead |
Software Engineer |
Project Sponsor |
Business Analyst |
Quality Assurance (QA) |
| Select Core Programming Language |
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| Approve Feature Release Schedule |
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| Finalize Budget Allocation |
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| Choose Third-Party Vendors |
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| Decide on Critical Bug Fix Priority |
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| Sign off on Project Launch Readiness |
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Issues
Review the following issues and discuss appropriate approaches for each audience. After discussing as a group have each team member pick an audience for the group. The team member will then present the issue to the group.
Issue 1: Unexpected Security Vulnerability in a Core Library
| Audience |
What they need to know |
Key Talking Points |
| Technical Audience |
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| Project Owner |
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| Key Stakeholders |
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Issue 2: Key Technical Lead Resigns Mid-Sprint
| Audience |
What they need to know |
Key Talking Points |
| Technical Audience |
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| Project Owner |
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| Key Stakeholders |
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Issue 3: Scope Creep Due to Unexpected Regulatory Change
| Audience |
What they need to know |
Key Talking Points |
| Technical Audience |
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| Project Owner |
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| Key Stakeholders |
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Issue 5: Vendor Delay on a Critical Third-Party Service
| Audience |
What they need to know |
Key Talking Points |
| Technical Audience |
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| Project Owner |
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| Key Stakeholders |
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